HOW TO SEND AN ILL REQUEST IN THE ALEPH SYSTEM
SUBMITTING AN ILL REQUEST FOR ITEMS IN THE ODIN CATALOG, BUT NOT AVAILABLE AT VCSU
Log In
1. On library home page (http://library.vcsu.edu), click on “Aleph Library Catalog.”
2. Click on “Sign-In” at the top left side of screen.
3. User ID/Barcode is Empl ID or 23106… number. Password is last name. Click on “Log On.”
Search other libraries
1. At the top of Aleph search screen, near the right side, click on “Libraries.”
2. In the list that comes up, choose “ODIN Union Library Catalog” (it is at the top of the list on the left side).
3. Perform a search for the item (use author, title, and/or subject).
4. Locate desired item in list and click on “#-view” to the left of the author’s name.
Submit Request
1. When the item information screen comes up, click on “Interlibrary Loan Request” (at the top right side of screen).
2. Check patron information for accuracy; enter e-mail address if none is listed, or if an alternative address is desired.
3. Scroll down. Near bottom, choose an entry from drop-down menu next to “Until what date are you interested in the material?”
4. Click on “Go” at bottom of window.
5. Window should now say YOUR ILL REQUEST WAS SUCCESSFUL in red letters at the top. Scroll down and click “OK” to close window, or “Print” for a copy of request (not necessary).
Log Out
At top of screen, click on “Sign-Out.” When new screen comes up, click on “Go” to finish logging out.
ILL department will fill request and e-mail patron when item arrives.
To request journal articles or items that cannot be found in the Aleph Catalog:
SUBMITTING AN ILL REQUEST FOR JOURNAL ARTICLES OR ITEMS NOT AVAILABLE AT ODIN LIBRARIES
Log In
1. On library home page (http://library.vcsu.edu), click on “Aleph Library Catalog.”
2. Click on “Sign-In” at the top left side of screen.
3. User ID/Barcode is Empl ID or 23106… barcode number. Password is last name. Click on “Log On.”
Submit Request
1. At the top of the screen, near the center, click on “My Account.”
2. When patron information screen comes up, click on “Interlibrary Loan Request (blank)” (at the top right side of screen).
3. Fill in required fields for book or article being requested.
-If desired item is a book , type in available information in empty fields.
*Only Author and Title are required . All other fields are optional for books.
Free text note: may be used to enter any special notes/requests.
-If desired item is an article , complete entries as follows (* indicates required information):
*Author: Author of article
*Title: Title of Journal/Magazine
*Edition: Type in Volume Number and Issue Number
Place of Publication, Publisher: Enter if available, but not required
*Year: Publication year of desired article
ISBN: Leave empty or enter ISSN number.
Series and Sources: Enter if available, but not required
Pages to Photocopy: Enter required page range.
*Free text note: Enter title of article (required) and any special notes/requests.
4. Pickup/delivery location: Should be left as NDV.
5. “Preferred Media” for books should be left as Printed (loan). For copies of articles, choose Serial (copy).
6. Read through copyright agreement and click in check-box to accept (request will not go through unless copyright agreement is checked).
7. Click on “Go” at bottom of window.
8. Window should now say YOUR ILL REQUEST WAS SUCCESSFUL in red letters at the top. Scroll down and click “OK” to close window, or “Print” for a copy of request (not necessary).
Log Out
At top of screen, click on “Sign-Out.” When new screen comes up, click on “Go” to finish logging out.
ILL department will fill request and e-mail patron when item arrives.
Please stop in at the library and ask for assistance if you are having problems requesting an item via interlibrary loan. We would be glad to help!